Administrative Assistant

Lamp Rynearson is a leading engineering firm specializing in civil engineering within the Omaha metro area. Our office includes engineering, surveying, planning, landscape architecture, and construction administration departments working together to provide successful projects in our community. We are looking for a colleague who will bring enthusiasm and a desire for excellence to everything they do. Our Omaha, Nebraska office is seeking a qualified individual to support a variety of diverse projects as an Administrative Assistant.

This opportunity is for an energetic and detail-oriented individual with an understanding and desire to provide administrative services within a multi-department office. The position requires performing administrative tasks to support the varied needs of our multiple departments. This includes opportunities to collaborate with clients and coworkers as we share in the success of community changing projects. A competitive compensation and benefits package will be commensurate with level of experience and qualifications. Learn more about us at www.LampRynearson.com.

The Administrative Assistant provides support to team members, assists in daily office needs, and performs general administrative duties. Specific competencies for the position are as follows:

• 2+ years of administrative experience, preferably in an engineering, architecture, or construction environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with project management or document control software is a plus (e.g., Adobe Acrobat, Bluebeam, Deltek, Procore)
• Provide comprehensive clerical support to ensure efficient office operations, including filing, data entry, document preparation, and scheduling for engineers, project managers, and senior staff
• Prepare, format, and edit reports, correspondence and project documentation
• Organize and maintain electronic and paper filing for active and archived projects, basic understanding of document management a must
• Organize, control, track and maintain documents (both digital and physical) essential to projects, including plans, permits, reports and regulatory documents.
• Ensure accurate version control and distribution of drawings, submittals and technical documents between internal teams, clients, and regulatory agencies
• Assist with project tracking and internal project management tools, including managing meetings and project schedules
• Assist in preparation of proposals, specifications, contracts, and review submittals
• Must have strong reading comprehension skills and ability to review, understand, and process technical documents, instructions, and written communications accurately, identifying inconsistencies or missing elements.
• Serve as backup to Office Services Coordinator, including answering and routing incoming calls, receiving and directing clients, and processing incoming/outgoing mail and express deliveries.
• Strong organizational skills with attention to detail and accuracy.
• Ability to work independently and proactively, as well as part of a team.
• Ability to work with different personalities and professional styles.
• Excellent verbal and written communication skills.
• Strong proofreading skills.
• Ability to thrive in a fast-paced environment while managing multiple deadlines.
• Self-starter, with strong time management skills.
• Comfortable with learning new software and office systems
• Coordinate with Project Administrators and assist with project specific duties as assigned

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Contact:
Human Resources
14710 West Dodge Road, Suite 100
Omaha, Nebraska 68154
Phone: (402) 496-2498

EEO Employer/Vet/Disabled

Job Location
14710 W Dodge Road, Suite 100, Omaha, NE 68154